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The advantages and disadvantages of free event tools
We've all been there. As an event manager, the next event is just around the corner and a suitable event tool for participant management, live voting or networking has to be found and implemented within a very short space of time. Often there is a lack of time and budget to plan for software licenses. In such situations, the use of free event tools seems tempting in order to minimize the supposed investment risk. However, in order to make the right decision, the pros and cons of these free tools should be carefully weighed up.
What are the advantages of free event tools?
- Cost-effective for base requirements
- User-friendly basic functions can usually be used without prior knowledge
- Immediate availability
- Numerous online help articles and resources
- Low financial risk
What are the disadvantages of free event tools?
- Risk of data being passed on by the provider for advertising purposes
- Possible unexpected additional costs
- Very limited functionalities compared to paid alternatives
- Lack of personal event support
- Limited customization options to meet individual needs
- No guaranteed availability and reliability
- Often unclear location of data storage
Conclusion
The use of free event tools involves risks that should be carefully weighed up in advance. Nevertheless, they offer a good opportunity to explore digital solutions and improve the event experience. Ideally, you should plan enough time before the event to check the available event tools for their suitability and compatibility with your requirements.
Helpful information for event managers
Discover exciting articles about creating unforgettable events.
